Apr 30

If They Open, Will You Go?

By |2020-04-30T13:29:20-08:00April 30th, 2020|City Clerks, Industry News, Live Streamng, Technology Innovations|0 Comments

That iconic line from the movie Field of Dreams “if you build it, they will come” may not apply to the current health crisis.

As this unprecedented health crisis enters the third month and Americans face the prospect of coming out of quarantine, there are many aspects to consider.

Will you visit your favorite restaurant or store?

In a recent Yahoo News poll, an overwhelming 71% of respondents said they are more worried about lifting restrictions too soon than going to a restaurant or store.

Trust seems to be a bigger issue for many Americans. Sixty-three percent said they will only go back to a business that they know and trust. When it comes to lifting quarantine restrictions, most people said they want to see widespread, accessible testing in place, and they want trusted medical experts to give their blessing.

Travel was another area that has Americans concerned with 48% saying they won’t book air travel for vacations for the foreseeable future.

At the same time that people are concerned about leaving quarantine, 41% said their emotional well-being has worsened and 28% said their physical health has worsened.

Balancing all this is leaving Americans unsure what the next few months will bring.

State and local governments are also balancing how to run the state and cities. Preparedness drills can’t prepare you for a total shutdown while still having to run the government and hold required public city meetings.

But every government, both state and local, are doing their best to run meetings virtually without a success model to follow. The outcomes vary to be sure but depending on the state and city, each week can be measured for how it’s working and they can streamline the process.

For states, their first issue that needs to be addressed is whether state and local governments have written policies that allow them to run a remote meeting and if such meetings legally meet the requirements of open meetings laws.

Governments need to ensure that residents have equal access to such meetings and that they are secure and easy to interface with, says Alan Shark, executive director of the Public Technology Institute. “How do you ensure equal access?” Shark says. “How do you ensure that the democratic process is preserved?”

Ultimately, the pandemic has led to a recognition that local governments support hundreds of lines of business, whether that is authorizing building permits, letting residents pay bills and taxes or get marriage licenses, supplying health records, or allowing a park to be built. “The things that government does are not ad hoc,” Shark says. “These are ongoing things that have to happen and often they are required by law.”

The issue that local governments are facing is what platform to use for their virtual monthly public meetings. AV Capture All provides the services and solution that accomplishes what governments need to be able to achieve their public mandate to keep constitutes aware of what’s going on. AV Capture – Legislative Solution is used to record Audio and Video while integrating Agendas, Minutes, and Related Documents.

The document content is synchronized with the Audio/Video stream, then indexed and immediately searchable when published online. Once published, staff and citizens can view any part of the Audio/Video-on-demand, while following along with the synchronized Agenda, Minutes and Related Documents. Live Streaming is also integrated into the platform to allow staff and citizens who cannot attend the meeting in-person to view online from home.

Our platform is easy to use and let’s local governments stay engaged with the public during this unprecedented time.

AV Capture All is here to ensure the gears of government continue to work and the public is informed.

Cick here to Contact us today to a Demo.

Apr 17

Constitutional rights during COVID19

By |2020-04-17T11:56:23-08:00April 17th, 2020|City Clerks, Court hearings, judicial, Live Streamng|0 Comments

Courtrooms all over the country are taking health precautions during the mandated quarantine as they try to continue to operate in this unprecedented national health crisis.

Some courthouses are banning the public during legal proceedings, only allowing the lawyers and defendants inside. This is in stark contrast to First Amendment law and a 1984 landmark U.S. Supreme Court decision that established that courtrooms are public spaces.

But these are exceptional times that call for exceptional decisions to be made. However there is massive confusion because no nationwide guidance has been called for so each Judge has to make his or her own decision.

In Nebraska, U.S. District Judge John Gerard postponed all civil and criminal jury trials and hearings scheduled.

In Iowa, federal courts are closed for civil and criminal jury trials until May 4. Judges are allowed to hold hearings if they deem them necessary and safe. Likewise, state courts in Iowa have called off criminal jury trials until late April and civil jury trials until early May. One County Courthouse is closed to the public indefinitely.

In federal courts on both sides of the Missouri River, courtrooms are essentially closed for an extended period of time.

District courts are scrambling to impanel the required number of prospective jurors without compromising the safety of the citizens. They are also scrambling to “ensure the constitutional rights of individuals” while balancing health concerns about spreading the virus. And then there’s  the media’s right to be inside a courtroom.

Technology has played a big part in ensuring the work inside the courthouse continues. In Nebraska, Douglas County District Judge Wheelock wasn’t physically inside the courtroom during a proceeding. Judge Wheelock “appeared” on a 50-inch courtroom monitor via Skype videoconferencing.

“For the record, the court will note that all parties are present in the courtroom,” Wheelock announced, “and I’m appearing literally from my living-room area.”

With AV Capture All solutions, courtrooms can still work as they normally do by using our AV Capture Judicial tools to record the Audio and Video of courtroom hearings. The Court Calendar or Docket is synchronized to the recording, with an option to publish public hearings online. If published, the docket is then indexed and becomes immediately searchable, allowing Court staff to save time by directing defendants or other interested parties to the website to view or order their recordings. If not published, court recordings can be easily located and burned to DVD.

For courts all over the county, we’re here to help during this health crisis. Click here to Request a Demo Today!

Apr 14

Local Governments Rebuild the Economy

By |2020-04-14T11:21:58-08:00April 14th, 2020|City Clerks, Industry News, Live Streamng, Technology Innovations|0 Comments

Over the last several months there have been many confusing aspects of the staggering current national health crisis. Repairing the economy and stopping the spread of the virus play equal parts in how the crisis has developed.

Local governments will play a leading role in the economic recovery facing the country. Reopening a $22 trillion U.S. economy that has been shut down will require every state to be a part of the solution.

As government officials and business leaders turn their attention to the looming challenge of fighting the virus while trying to reopen businesses, local governments are facing a 20% to 40% reduction in revenues needed to support critical municipal services and to support public safety, among other things.

Congressional delegations are working around the clock to provide federal assistance to replace these lost revenues and to protect the services provided by local governments the impact will be unparalleled and economically staggering.

On the West Coast, the governors of Oregon, Washington, and California announced that they will work in cooperation with each other while still developing their own plan as they keep the health of their communities as the priority. The three governors agree that before any significant business reopening occurs, they need to see a persistent decline in the spread of COVID-19.

In the Northeast, six states calling itself the “COVID corridor” have formed a task force to oversee the reopening of the regional economy. The states include some of the hardest hit by the virus, New York and New Jersey, as well as Connecticut, Delaware, Pennsylvania, and Rhode Island.

Each state will name a public health official, economic development official and chief of staff to serve on a working group, according to reports.

For the states that have yet to be hit hard by the pandemic because of various reasons, their economic forecast may be harder to plan and predict. One aspect of this virus is that it hits densely populated areas harder and those cities tend to have a more robust economic platform. Rebuilding is never just a matter of putting back the structures that were there before the crisis.

While no magic bullet or set process will work everywhere, these case studies illustrate several successful tactics that local governments can use:

  • Identify and build on existing assets.
  • Engage all members of the community to plan for the future.
  • Take advantage of outside funding.
  • Create incentives for redevelopment, and encourage investment in the community.
  • Encourage cooperation within the community and across the region.
  • Support a clean and healthy environment.

As the Federal government works toward a larger solution, local governments will be the ones that roll out the programs that directly affect citizens and working together is key.

One tool a local government can use is AV Capture All solutions that Live-stream meetings and manage agendas so information can get to constituents easily and timely.

Request a demo today! Contact us for more information


Apr 10

Develop a Sustainable Plan for Live Streaming Local Government Meetings

By |2020-04-10T11:56:21-08:00April 10th, 2020|City Clerks, Industry News, Live Streamng, Technology Innovations|0 Comments

It now looks like we will be in the social distancing phase for a long time.  The impact of this will be felt in every aspect of our lives for an unknown number of years.

But local governments still have to function and inform citizens so they are adapting to this new normal by using technology.

City governments around the world are taking advantage of technology and are using smart software applications and program interfaces to solve problems and provide information to constituents that are easy to navigate.

The main application that local governments are using is Live Streaming.  And it’s becoming clear that when the pandemic is over and life returns to regular business operations, one element that should remain is live streaming and video recording of government meetings. This should be the new normal instead of just being used for emergencies.

AV Capture All has the solutions that help a City Clerk Live Stream council meetings.

Our governance technology allows City Clerks, who must collaborate with government staff members to set the agenda, goals, and objectives, to easily upload all documents.

AV Capture All offers affordable Live Streaming and meeting management solutions for local government.  Our solutions improve efficiency by streamlining the meeting workflow while promoting transparency and accountability by empowering constituents to access valuable information about their community.  With AV Capture All, government agencies can easily Capture, Manage & Share their meetings online.

When your city or municipality is sharing an important event with constituents, the last thing you want is to have something go wrong and anger your online viewers. AV Capture All offers a technical backup and someone to call if something goes wrong. You need a team on your side that has worked through network issues in all kinds of environments and will troubleshoot issues before they occur.

A city’s website is already home to many resources and tools for residents. Access to live public meetings should be one of those. Don’t make people leave your website to watch.

AV Capture All is here to help you meeting your public mandates and keep citizens informed, click here to learn more about our solutions

Request a demo today!

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Nov 15

Humanizing Government Presence Online

By |2020-04-15T12:33:36-08:00November 15th, 2019|City Clerks, Industry News, Live Streamng, Technology Innovations|0 Comments

Moving beyond managing towards building trust

More and more people are using the internet to interact and to get information about their local government. The human touch can be lost with the impersonal nature of the internet. We won’t end the debate of whether the internet is eroding or enhancing our society, but what we can do is create the kind of online spaces we seek in our real communities.

Governing bodies are groups of individuals that together work to further the good of all people in an area. Communicating this common goal and personalizing our online presence can build trust and relationships.

So how do we humanize our citys’ and towns’ online presence? The same way you gain trust in people.

Sincerity: Providing information to people is a straight-forward affair. But sometimes there are deeper issues, emotional concerns of residents. It’s not always easy to acknowledge these eloquently, but a little goes a long way. When addressing real people, sometimes we have to go beyond providing facts and data and talk about issues sincerely, getting to the heart of the matter. Here’s a great talk about leadership with Simon Sinek.

Humility: Being a public servant is an honor, though often taken for granted by those served. So much work done behind the scenes. There are times when constituents can be misinformed and vocal. As a public servant, you know how to maintain civility and professionalism in these circumstances. With the online medium, there is time to do even better, to make space even for trolls to practice free speech.

Humor: An excellent way to personalize our online presence is to have a laugh. Preferably at our own expense. There are some funny examples of turning internet fodder into funny memes. Here is Obama reading mean tweets. Bloopers of recorded video can also be funny and endearing, a way to humanize the often serious government staff.

The point is to make yourself more relatable, share the thoughts and interests of the city’s representatives and show that you are listening to other people online and off.

Build relationship with government transparency. Click here to request a Demo.

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